Personalized Pricing

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Answer a few quick questions and we'll build a custom estimate for your event in under 2 minutes.

All-Inclusive Pricing · Flexibility on costs based on date, time & selections · Food, bar, staff & venue included

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Step 1 of 6

Your Event

Tell us about what you're celebrating.

What's the Occasion?

Adults

Children

Children 3 and under are free

Your headcount does not need to be finalized at this point — you can always adjust later.

Step 2 of 6

Date & Time

When are you planning your event?

Preferred Date I'm flexible on the date

Select Your Time Slot

All events are 4 hours in duration. Need a different start time or a longer event? Just make a note below — we are happy to customize.

Any notes about your preferred date or time? (optional)

Step 3 of 6

Venue & Spaces

Select your event space.

Choose Your Space

♦ Outdoor Gardens & Arched Bridge included. Our 2+ acres of manicured grounds — babbling brook, cascading waterfall, and iconic arched bridge — are accessible with all bookings (seasonal, weather-dependent).

Step 4 of 6

Food & Beverages

Build your menu and select your bar — everything for your event in one place.

◆ Menus are just samples, giving you an example to help you understand what you can expect.

Hors d'Oeuvres (optional)

Main Course (select one)

Dessert (select one)

After-Dinner Service (select one)

Bar Selection (required)

Your own private bar, right in your dedicated event space — for the full duration of your event.

Special Requests or Menu Notes (optional)

Dietary restrictions, allergies, theme preferences, or anything else we should know.

By default, gluten-free, dairy-free, vegetarian, and vegan options are available at every event regardless of your menu selections.

Step 5 of 6

Enhancements & Add-ons

Elevate your event with these optional additions.

Ceremony Setup (optional)

Cocktail Hour Enhancements (optional)

Entrée Enhancements (optional)

Children’s Menu (optional)

Dessert Add-ons (optional)

Bar Enhancements (optional)

Any Other Additions or Special Requests You Had in Mind? (optional)

What's Included in Your Estimate

◆ Pricing includes event space, staff, linens, and your selected bar package for the entire duration
◆ Standard event time is 4 hours, with the option to extend
◆ Menus are fully customizable to your vision
◆ Includes lounge furniture, state-of-the-art AV equipment, built-in sound systems, and more
◆ Off-peak days and months offer slightly discounted pricing

Venue Highlights & Key Features

◆ Every event has its own private room and dedicated private bar
◆ Standalone room-by-room HVAC with hospital-grade MERV-13 air filtration
◆ Full-scale backup power generator — your event continues without interruption
◆ Enterprise-grade high-speed Wi-Fi and professional AV equipment in every space
◆ Handicap accessible on both floors — elevator access throughout the venue
◆ Abundant on-site parking with valet available as an add-on
◆ 2+ acres of manicured outdoor gardens with cascading waterfall and iconic arched bridge
◆ Private bridal suite for preparation and touch-ups
◆ Smoke-free venue with beautifully maintained restroom facilities throughout

Step 6 of 6

Your Estimate

Your personalized pricing estimate is ready.

For a complete and detailed breakdown — including sample menus, contract terms, and an itemized overview — view your Custom Proposal below.

Your Custom Proposal

What's Included

Contract is not considered final until signed by venue and returned to client and payment is received by Venue.

Take your time — we'll send this to you.

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or send your full proposal

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Interested in this proposal? Share your details and our events team will follow up to keep the planning going.

Please complete all fields above to send your proposal.

Exhibit A

Private Event Contract

Client:

Event Date:		Total Guests:
Event:
Event Space:		Start Time:
		End Time:

This contract is entered into between Travelers Rest (“Venue”) and Client (“Client”) listed above; (together, “Parties”) and sets forth the agreement between the Parties relating to catering/event services to be provided by the Venue for Client for the Event (“Event”) identified in this Contract. Only a contract signed by Client and Venue and a Booking Fee received by Venue reserves the date and event space for Client.

1. Event Details

Client is hiring Venue to provide food, beverages and related services for the Event as described below:

2. Menu to Be Served

The Parties have agreed to the menu attached to this Private Event Contract as Exhibit A as well as the Bar selections in Exhibits B and C. Venue reserves the right to make changes to the menu based on product availability. In the event an item or ingredient is unavailable Venue will provide a comparable item in its place.

3. Payment Terms

In exchange for the services of Venue as specified in this Private Event Contract, Client will pay Venue per the price schedule below, per person attending the event plus the additional fees listed in Item 4 below. Client will pay for all guests that attend the event but in no instance will Client pay for less than the final head count provided by Client to Venue 14 days in advance of the Event or less than the minimum guaranteed head count listed below, whichever is greater.

Minimum Guaranteed
Adult Head Count:

4. Price Schedule

Adults @
Children @
Administration Fee
8.375% Taxes
Total

Payments by Client:

Nonrefundable Booking Fee Due at Contract Signing
Payment Due
Balance Due in Full Before Event

Menu changes & final head count are due on . If final Head Count is not received by Venue by then guests will serve as the final head count.

5. Acceptable Forms of Payment

All prices quoted above are based on payments via check, cash, Zelle, Venmo, PayPal, or wire transfer.

6. Indemnification

Client assume responsibility for their actions and that of their guests and outside vendors. Client will pay cost of any damage, theft, or loss of Venue's property occurring at the Event, caused by client, their guests or vendors/service providers.

7. Cancellation

The Booking Fee is the cost of having us hold the event space for the specific date and time for your Event. If the Event comes to fruition and is fully paid by Client, Venue agrees to credit Booking Fee toward the total expense of the Event. If the Client cancels the Event, the Client must provide written notice to the Venue 60 days prior to the event date otherwise the Total Cost is due. The Booking Fee is nonrefundable. Client understands that upon entering into this Contract, the venue is committing time and resources to this Event and blocking off the date, time and event space from consideration by other clients and thus cancellation would result in lost income and lost business opportunities in an amount hard to precisely calculate.

8. Legal Compliance

Venue will work in compliance with all applicable local health department and other governing authorities' rules and regulations relating to social gatherings, food preparation and service.

9. Assignability

This Contract can not be assigned.

10. Limitation of Remedies

If Venue cannot fulfill its obligations under this Contract for reasons outside of its control, Venue will only reimburse monies already paid by Client to Venue. No other liability or cost will be assumed by Venue.

11. Resolution of Disputes

The Parties agree to not post any negative information arising out of this Contract or Event on any online forum or website without providing advance written notice of the intended content thereof, and providing the other party with an opportunity to resolve any issues between the parties amicably.

12. Jurisdiction and Venue

This Contract will be interpreted according to the laws of the State of New York and any legal action must be filed in the County of Westchester in the State of New York.

13. Entire Agreement

This document, along with its exhibits and attachments, constitutes the entire agreement between the Parties. Changes must be in writing and agreed upon by both parties.

This contract shall not be binding or enforceable until (1) the Client has signed, (2) the Booking Fee deposit has been received by the Venue, and (3) the Venue has countersigned. Both parties will receive a fully executed copy for their records.

Client

Date:

Venue

Nelson Salazar
Travelers Rest

Date:

A Administration Fee has been added to your event charges to cover operational and logistical costs. Per NY State Tax Bulletin ST-320, this fee is subject to sales tax. This is not a gratuity—our staff are paid a competitive hourly rate and a gratuity is not required. Should you wish to leave a cash gratuity on the day of your event, 100% will be distributed among the staff who worked your celebration.

Exhibit B

Bar Choices

All events include soda, juice, unsweetened iced tea, lemonade, coffee & tea.
The other items below indicate if they are included or not for your event:

Category	Status
Red, White, Sparkling Wines & Mimosas
Domestic & Imported Beer
Cocktails House Brands
Signature Cocktail
Premium Cocktails
Wine Service at Table
Sparkling Wine Toast
Champagne & Cocktail Wall
Mocktail Bar
Espresso & Cappuccino

Espresso & cappuccino are not included with coffee & tea service.
'Open Bar' and/or 'Wine & Beer' packages do not include 'Wine Service at Table' or 'Sparkling Wine Toast'. These are separate items. With a 'Wine & Beer' or 'Open Bar' option guests can order wine by the glass from their server while at the table or walk-up to the bar at anytime during the event.

Whereas 'Wine Service at Table' means every guest will have a wine glass at their place setting and servers will be walking around offering red and white wine throughout the seated portion of the event.
Venue at sole discretion will determine brands offered and served unless contract specifically stipulates otherwise.

When a Client's bar choice involves a tab being kept by Venue, it will be settled by Client at the end of (on the day of) the event by cash or check. A 3% fee will be added for credit card payments.

Exhibit C

Bar Inventory

Nonalcoholic

Cranberry
Diet Pepsi
Ginger Ale
Grenadine
Ice Tea - Unsweetened
Lemon, Lime
Lemonade
Lime Juice
Maraschino Cherry
Orange Juice
Peach Juice
Pepsi
Pineapple Juice
Seltzer
Stary
Tonic

Wine & Beer

Cabernet Sauvignon
Chardonnay
Pinot Grigio
Pinot Noir
Prosecco
Rosé
Sauvignon Blanc
Becks - NA
Budweiser
Coors Light
Goslings Ginger Beer - NA
Lagunitas IPA
Stella Artois

Spirits

Amaretto
Aperol
Bacardi Rum - Light
Baileys Irish Cream
Beefeater Gin
Bloody Mary Mix
Blue Carcao
Campari
Captain Morgan Spiced Rum
Cointreau Triple Sec
Espolòn Tequila Blanco
Jack Daniels Tennessee Whisky
Jameson's Irish Whiskey
Jim Beam Bourbon
Jonny Walker Red Scotch
Kahlua Coffee Liqueur
Malibu Coconut Rum
Olive
Onion
Orange Slice
Sour Mix
Tito's Vodka
Vermouth Dry
Vermouth Sweet

Premium Spirits

Amaretto Disaronno
Basil Hayden's Bourbon
Belvedere Vodka
Bombay Sapphire
Bulleit 95 Rye
Bulleit Bourbon
Casamigos Blanco Tequila
Chambord
Don Julio Tequila
Goslings Black Seal Rum
Grey Goose Vodka
Hendrick's Gin
Hennessy VS Cognac
Johnnie Walker Black Label
Ketel One Vodka
Maker's Mark Bourbon
Sambuca Romana
St Germain

NA = Nonalcoholic

Exhibit D

Decorating, Set Up & Vendors Contracted by Client

It's the Client's responsibility to communicate this information to Vendors hired by client and others assisting with decorating and setting up the event for Client.

Access & Timing:

The event date, space, start, and end times are listed on page one of the agreement. Client has an additional 1 hour before the start time for setup and decorating, though the venue may still be preparing the space. Earlier access may be possible but isn't guaranteed.

Vendor Arrivals:

All vendors, deliveries, and assisting guests should arrive in the 1-hour setup period and check in at the front door with Venue staff for parking instructions. Loading/unloading is not allowed through the front entrance.

Driveway & Parking:

For garden events, vehicles must not block the driveway during setup. Once unloaded, vehicles should park in designated spots. Larger vehicles or those with trailers must park in our rear grass lot or off-property.

Room Conditions:

Event space doors should remain closed during setup to maintain temperature and prevent flying insects. Items should be quickly brought in without propping doors open.

Breakdown & Cleanup:

All items must be removed within 30 minutes after the event ends. Overtime fees will apply if items or people remain beyond this time.

Additional Support & Cleanup:

Venue staff is not available for setup/decorating unless pre-arranged at an hourly fee. All vendor items, including garbage, must be taken off-site. A fee applies if garbage is left behind.

Anything attached to Venue must be adhered by Command Strip
or painter's tape to avoid damage to surfaces.

Exhibit E

Itemized Price Breakdown

A summary of all selections and their per-person rates for your event.

Food & Catering

Bar Package

Children-Only Add-Ons

Venue Fees

Rate Summary

Adult Rate (per person)
Child Rate (per person)

Adults @
Children @
Subtotal
Administration Fee
8.375% Taxes
Estimated Total

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Common Questions

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